Security
Compliance without Confusion
Today, security is everyone's business, especially if you're in sensitive industries, such as law, finance and healthcare, with high standards for ethical behavior and regulatory compliance.
Unfortunately, too many of the security protocols designed to protect your business can hamper it, imposing complex procedures that cripple productivity.
eCopy ShareScan® streamlines security at the point where it's most helpful - at the copiers and scanners you and your colleagues use every day. Through one central interface, eCopy provides a secure, auditable trail for your documents - without getting in the way of your work.
With eCopy, your documents are sheltered with multiple layers of protection:
User authentication
Through password authentication or Common Access Cards (CAC), eCopy verifies user identity at each device and records an audit trail of who sent what, when. While heavy on security, eCopy is light on IT resources, using your existing network infrastructure to define access, person by person, for scan-to-mail, scan-to-fax and scan-to-desktop.
Document security
eCopy protects documents sent over public networks with password-protected, 128-bit document encryption. Password authentication secures mail and inbox inventories; additional eCopy features can purge temporary files and provide personal inbox security.
Activity logging
When tracking is enabled, enterprises can account for copier usage and capture detailed tracking information by requiring relevant customizable fields, such as department, account number or patient ID.
Device security
eCopy ScanStation™ gives enterprises the power to securely configure and administer activities at the copier or scanner, such as restricted network access, application lockdowns and automatic logons that prevent unauthorized device usage.
Automatic redaction
Right at the copier, you can send, print and/or archive redacted PDF documents in compliance with HIPAA, FERPA, FCRA, GLB and other data privacy frameworks.